When deciding to vote on important issues, it’s vital that board members are eligible to participate regardless of whether they are physically present. That’s why online voting is becoming more popular amongst boards. To be successful, you must have the proper procedures and rules for e-meetings.
Traditional voting methods involve raising hands or saying ‘yes’ or ‘no’ in person during a meeting, via videoconference, via telephone or by unanimous written consent. Many organizations also employ board management software, which allows streamlined electronic voting with high security. The voting via email isn’t secure and it can be difficult click to investigate to get your board members to respond on time.
If you want your board members to to vote remotely they must be allowed to vote at a time that is convenient to them. If you’re equipped with the right technology, you can permit your board to vote using their personal devices.
Make use of a board portal that has encryption to safeguard sensitive data. You should also choose an option that allows members to restrict who can view their votes and who is able to view the votes of other participants. This helps to mitigate the possibility of malicious or unintentional behaviour by individuals who are not part of your organization.
